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Accessing NCPEA Content in Connexions Workgroups

Module by: Mark Husband

Summary: How to access NCPEA content in a Connexions workgroup for reviewing.

What Is a Workgroup

Connexions provides work areas in which you can view or work on unpublished content. These areas are called "Workgroups". More than one person can be given access to a workgroup. You can have access to more than one workgroup so that you can work on multiple projects.

Viewing Workgroups

Once you log into Connexions, the "Log in" sidebar in the lower left of the Connexions home page is replaced by the Workspaces sidebar. This sidebar remains on the home page and the other Connexions Web pages as long as you are logged in, and allows you to move among your workgroups easily and quickly.

Figure 1: "Workspace" sidebar.
Figure 1 (workspacebox.png)

In the example "Workspace" sidebar, "Demo Workgroup" is a previously created workgroup. If you have not created any workgroups the word "None" appears under the "Workgroups" label.

The names of the workgroups of which you are a member are listed in the "Workspaces" sidebar. You can display the contents of a workgroup by clicking on the name of the workgroup.

Note:

In addition to the names of the workgroups that appear in the "Workspaces" sidebar, there is an item called "My Workspace". This is a personal work area where you can work independently of anyone else. "My Workspace" is not described in this document. For information about it, please see the Work Areas module.

Workgroup Contents

A workgroup can contain modules, courses, files, and images. The current contents of a workgroup can be seen on the Contents tab for the workgroup. The following information is displayed for each item in the workgroup:

  • Title - The filename, or if it is module or course, the title.
  • ID - The Connexions assigned ID for published modules and courses.
  • Size - The size of the item in kilobytes. If the item is published, no size is displayed.
  • Modified - The date and time the item was last modified. If the item is new, this column displays the creation date and time.
  • State - The current status of the item. There are four possible statuses:
    • Created - The item has been created and placed in the workgroup, but no copy of the item exists in the Content Commons.
    • Modified - The item has been checked out and updated, and the changes have been saved. When you create a new item and make changes to it, its status changes from "Created" to "Modified".
    • Published - The item has been published in the Content Commons and is now accessible by anyone.
    • Checked Out - A copy of the published item was placed in the workgroup for editing purposes.

Figure 2: Workgroup "Contents" tab displaying four modules and two image files.
Figure 2 (wgcontents.png)

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