Workshop Authors: Morgan, J., West, J. and Matthews K.

Slide 1: What can I do now? Think about your steps all along the way Consistently evaluate your own progress Goals Mechanisms to get there Ways to learn from others and engage them Keep data on all your activities Ask for feedback Grant writing Papers Teaching This process is the accumulation of years of effort THINK AHEAD!!!

Slide 2: Understand the General Process Learn about the promotion and tenure process at your institution Ask about the process when you interview Request a copy of the policy Be sure when you are interviewing that the policy is consistent with your personal goals Understand the balance of teaching, research, and service that the institution AND the department will expect

Slide 3: General Process Dossier Summary of your independent career at institution Information on all aspects of your career Research summary (publications, grants, citations, awards) Teaching summary (courses, evaluations, awards) Service summary (activities, awards) Inside reviews/letters Outside letters**** Writers identified by department Also usually writers identified by individual Understand the timing of preparing the dossier, what you should submit and when If you should submit names for Outside Letters Understand the process completely Don’t wait until the last minute to prepare your materials Think about your research/teaching summary Ensure that your papers are submitted in a timely way Ask QUESTIONS if you do not understand Outside Letters Highly influential in decision process May have opportunity to suggest names Develop relationships - create a network MARKET yourself! Post-decision: Ask about possibility for feedback from the letters (can be useful) Anticipate whom you would want to write letters and get to know those individuals

Slide 4: Publications Demonstrate your contributions Provide evidence of your independence Issues of collaborators How many? How much of your time? Used to assess your productivity Numbers vary widely among disciplines Type of publications expected also vary widely Used to assess the quality of work produced Citations H-factor Impact on the field

Slide 5: Factors Considered Research Teaching Service These factors combine to reach a decision — but the specific combination varies widely across institutions

Slide 6: Research Publications/Citations/h-factor Way you are known for your work Grants Demonstrate ability to secure funding for research Presentations Invitations reflect status in the field Visibility/Engagement/Focus Present at multiple conferences Present at multiple conferences Engage the leaders at those conferences Invite leaders to your institution via department events Reflect on level of focus in work and, if broad, engage multiple communities Keep your CV up to date Include students mentored at all levels (primary and secondary mentoring) Undergraduates Graduate Students Post-doctoral Associates Include advising responsibilities at all levels Refereed publications Some institutions request an evaluation of % effort on each Citations — check your “h-factor” Abstracts / Conference Proceedings Presentations Seminars/Workshops/Panels/etc. Posters Invited talks at meetings

Slide 7: Teaching Effectiveness Often evaluated by students Ask assigned or selected mentor to provide review Innovation Think about ways to do it better/more effectively Engage students Range/breadth Assignments may be focused or broad Be prepared to teach beyond your comfort zone Enthusiasm Convey why you love what you do Occasionally volunteer for something extra Develop of portfolio of your teaching Syllabi Handouts Problem sets Other written materials Computer-based materials Examinations Copies of graded papers where there is a significant writing component Evaluation by a colleague Student evaluations

Slide 8: Service Department Help your department accomplish the faculty’s goals University Engage in the broad community, but wisely — most P/T committees are broad National Organizations Choose wisely for visibility with minimum time K12/Outreach Opportunities Choose wisely, but make a difference

Slide 9: What Happens After Dossier Is Prepared? Department Review Tenured faculty generally involved in decision to recommend or deny tenure Department chair writes letter Some schools have subcommittee School Review Often school-level committee reviews and makes recommendation to dean Dean makes recommendation Promotion/Tenure Committee (Provost) Makes recommendation to President President makes final decision Multiple levels of review — no one person makes the decision! Many voices are part of the process.

Slide 10: P/T versus Performance Reviews Ask your institution about frequency and nature of performance reviews Can be very helpful in guiding activities Opportunity for mid-term feedback Provide an internal view of accomplishments Some may have external letters Dossier can be similar to promotion dossier

Slide 11: Are there answers to my questions? How many publications do I need? How much grant funding? How many graduate students? Post-docs? How good must my teaching be? Does it matter? How do I know if I’m doing enough? There are no “right” answers to these questions, because the process is a composite of all of these and varies from place to place: FIND OUT WHAT YOU CAN ABOUT YOUR INSTITUTION - ASK QUESTIONS!!!

Slide 12: Questions? Ask many, ask often….