Introductory headings (or title page, if the report is formal) Do the introductory headings include the ______ Source ______Receiver ______Date submitted ______ Addresses and telephone numbers ______ Name of contact if not the person named as source ______ Project number or other references ______ Title of the report or subject line ______ Can this report be distinguished from others in the file? ______Is the purpose or nature of the report clear, not just the topic? ______ Does the layout of the page direct attention? ______ Do the introductory headings embody a graphic hierarchy? ______ Is the page aesthetically pleasing?

Letter of Transmittal ______Does the letter present the report directly? ______ Do the contents help the reader understand the purpose or situation? ______ Do the contents reveal the importance or relevance of the report? ______ Does the writer express appropriate professional enthusiasm for the opportunity to have completed this project? ______ Is the style of the letter formal but warm?

Abstract ______ Has the writer chosen either an informative or descriptive abstract and followed its conventions? ______ Does the abstract contain any words that cannot be understood in context? Is the abstract complete?

Table of Contents, Table of Illustrations, or List of Figures ______ Are the lists complete? ______ Are the page numbers correct?

Introductory Summary or Evecutive Summary Does the foreword review ______ the situation (or problem) ______issues, tasks, or questions that are involved in the problem ______ the writer's responsibilities ______ the writer's primary communication purpose (to request, recommend, explain, or propose) ______ Does the summary of conclusions show a clear relation to the problem and issues? ______ Are the recommendations clear and precise?

Appendices ______ Are the appendices titled in such a way that their relevance to the report is clear? ______ Are the appendices arranged in the approximate order that a reader might need them? ______Are the pages of the appendices clearly numbered?

For Proposals Only ______ Explains why the work needs to be done ______ Explains what benefits will result ______ Explains what problem will be solved or what objective be accomplished ______ Explains methods and project schedule ______ Explains what methods will be used ______ Explains who will use them ______ Explains when the work will be done ______ Includes a project schedule ______ Explains proposer's qualifications ______ Present costs

Far Progress Reports Only ______ Describes project succinctly but with sufficient detail for identification ______ Stresses accomplishments ______ Presents progress in a positive way ______ Contains a problem-flagging section on the first page If organized by time: ______ Explains what work has been done in earlier periods ______ Explains what work was done this period ______ Contains sufficient information to enable management to make timely decisions

Report Evaluation ______ Does the report present something new? ______ Does the report emphasize its argument?______ Does the organization make the logic clear?______ Do the headings answer questions?______Do the lead sentences forecast the message of each paragraph?______Does the style of the writing make the main points highly visible? ______ Does the report subordinate analytical machinery and emphasize results instead? ______ Does the report distill recommendations? Is the phrasing clear and memorable?