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Middle School Master Schedule

Module by: Erika Hackworth, Kristin Saunders, Jon Bell, Becky Dangerfield, Christian Kish. E-mail the authors

Summary:

In our course, Nature and Context in Education and Learning, we continued to prepare ourselves for the world of educational leadership. This course was a very flexible learning experience in that it focused on our needs. There was not an assigned textbook; instead our educational experience was gained from readings, discussions led by practicing administrators, as well as scenarios that we may face in our future positions. We also participated in “leadership practice fields” that allowed us to develop creative solutions to everyday problems.

Leadership practice fields are essentially a way for us to have a safe, non-threatening environment to practice our leadership skills. These fields emphasized creative solutions, forcing us to look beneath the surface to develop innovative problem solving. These activities included parent phone calls and developing presentations for the superintendent and school board. We then received feedback and were given the opportunity to reflect upon our work.

The first practice field assignment of the semester was a conducting a phone call with a parent (role-played by a course instructor) who was unhappy with his child’s teacher. This was an opportunity to get to know our instructor better and to develop our skills in dealing with people. We also were asked to develop an alternative plan for administering the writing SOL tests because of the unusually high number of inclement weather days across the state. We wrote these plans as letters to the Department of Education. Our largest leadership practice field activities required us to create a master schedule for a fictional school. Scheduling is a year long process that doesn’t receive much attention in principal preparation programs. Since we all had a middle school background, we developed a schedule for a middle school. We were not given any boundaries with this project, which enabled us to create a schedule without the typical constraints in a school. At first, we thought it would be more beneficial to be given a school, with the students, teachers, and classes intact and we would just plug the information in. As we worked, we realized that creating all of our information allowed us to research educational philosophies, to develop our school and schedule based on our priorities. We can then transfer this knowledge into our own schools one day.

“First comes thought; then ORGANIZATION of that thought, into ideas and plans; then transformation of those plans into reality. The beginning, as you will observe, is in your imagination.” - Napoleon Hill

Introduction: Characteristics of the Site

The fictitious Blue Ridge Middle School is located in the mountains of Virginia. There are 646 students in the school; 211 6th graders, 224 7th graders, and 211 8th graders. There is little ethnic diversity within the school. Most of the students come from rural homes. To put diversity into perspective, there are only two ESL students in the entire school.

The school has 2 administrators, 32 academic teachers and 13 special education teachers. There are also ample support staff; 1 librarian, 2 counselors, 3 clerical staff, 1 shared resource officer, 4 custodians, 1 shared school nurse and 1 social worker. The diversity of the staff members closely resembles the student population. All staff members are Caucasian; there are 13 males and 62 females.

Outcomes: Indicators of the Quality of the School

There are numerous methods used to measure student progress. Each nine weeks students are given benchmark tests in preparation for the Standards of Learning (SOL) tests given at the end of the year by the state of Virginia. Some students also qualify for alternative assessments, such as the Virginia Grade Level Assessment (VGLA), an alternative assessment comparable to the SOL. Students with significant cognitive disabilities participate through the Virginia Alternate Assessment Program (VAAP).

Physical Plant

Blue Ridge Middle School's building is 14 years old. It was renovated in 2001/2002. Upon entering the school it looks clean and organized. As of right now there are no new plans to renovate. The building is the perfect size for the student body. It also accommodates students, staff, and parents with disabilities through handicap parking, ramps, and elevators. Blue Ridge Middle School is unique in that it is situated near the elementary school and is physically connected to the high school. This creates a safe and organized atmosphere for the students. Technology is the way of the future; this is seen at Blue Ridge Middle School. All classrooms have telephones, active boards, elmos, and a DVD/TV combination mounted to the wall. The teachers can also take students to one of the two computer labs or check out a laptop cart. Each grade level has two carts.

Some other areas of the school are the gym, cafeteria, and special instruction areas. The school also has both an auxiliary and a main gym. The gym has good equipment and a climbing wall for the students. The cafeteria is spacious and overlooks the mountains. Some extra instructional spaces in the school include a life skills kitchen, a sensory room, a technologies and robotics classroom, a library, science labs in the classrooms, a band room, and an art room.

Organizational and Instructional Priorities Within the Schedule

The school day is from 7:50 AM to 3:00 PM. Students are organized into two teams of approximately 100 students per grade level with four core teachers on each team. The exception would be the 6th grade, they will have 5 core teachers per team to account for a mandatory, double block (or two periods of) English. The students have 30 minutes for lunch and 1 period for physical education/health. Each of the seven periods is 50 minutes. Students can chose from regular or advanced courses in each of their four core areas. All grades also have an optional remedial Math or English class. This elective becomes a remediation class if the students failed the SOL assessment the previous year or are performing below grade level. Algebra and Geometry are offered to 7th and 8th graders.

The students also have a wide range of electives to choose from. All students are able to take choir and band each year. In 6th grade the students have the option of taking an exploratory rotation which consists of art, technology, and world cultures. In 7th and 8th grade additional electives include: foreign language (Spanish, French, Latin), art, theater arts, study hall, keyboarding, journalism, and photography. There are also exploration classes in each of the core subjects which serve as remediation and enrichment periods.

Each teacher is given an individual planning period along with another planning period for department or team grade level planning. Four core teachers make up a team as well as two special education teachers and a instructional assistant. The exception is in the 6th grade, there are 5 core teachers to accommodate for double block English. They also have a 30 minute duty free lunch.

The Special Education programs at Blue Ridge Middle School are specific to each student. A full continuum of services is offered, ranging from co-taught classes to more individualized pull-out classes. Blue Ridge Middle School also offers Directed Study as an elective class which allows students in Special Education to receive additional homework help, social skills instruction, and study skills support.

Constraints to the Schedule

There are a few constraints which affect how the schedule works. Some of these constraints are:

  • 3 Lunch periods (30 minutes)
  • 5 minute class changes
  • Will foreign language teachers be part time or will we share with the high school?
  • Bells: Do we want actual bells or not?
  • The number of students in the hall during class changes
  • 6th grade double block reading

Budget

This schedule was created while looking at a well funded school scenario. If there were severe budget restraints certain programs could be eliminated or class sizes could increase as long as they still meet Virginia's Standards of Quality requirements. Our current teacher to student ratio is less than 25 to 1.

Master Schedule Timeline

Table 1
  Date Task Participants Completed
1 Oct.-Nov. 2010 Update Program of Studies
  • Department offerings
  • Guidance selections
  • Department chair
  • Principal
  • Guidance
  • Assistant Principal
 
2 Oct.-Nov. 2010 Update directories
  • Rooms
  • Courses (preliminary)
  • Principal
  • Admin. Secretary
 
3 Jan. 2011 Print and distribute Program of Studies
  • Guidance
 
4 Jan. 2011 Meet with Guidance Dept, to review process, course numbers, and timelines
  • Principal
  • Guidance
 
5 Jan. –May 2011 Begin Scheduling Process
  • Calendar must be developed
  • Course selections entered
  • Guidance
  • Principal
 
5a   Elementary School visits
  • Guidance
 
5b   High School visits
  • High School Guidance
 
5c   SPED articulation meetings
  • SPED Coordinator
 
6 After each grade level is scheduled
  1. Run and review “Course Request Verification” report
  2. Run report that shows student having gaps in their schedule
  • Principal
  • Guidance
 
7 May 17, 2011 Complete scheduling of unscheduled students
  • Guidance
 
8 May 20, 2011 Run “Course Request Tally” report
  • Create sections
  • Eliminate small courses
  • Set combinations
  • Estimate number of teacher and room resources
  • Principal
  • Admin. Secretary
  • Guidance
 
9 May 25, 2011 Share course tallies with department heads. Ask department heads for items to consider.
  • Principal
  • Dept. heads
 
10 May 27, 2011 Look critically at resources and courses
  • Set periods (where required)
  • Principal
  • Admin. Secretary
 
11 May 31, 2011 Run Simulation
  • Analyze for class size, balance, and use of staff
  • Principal
  • Admin. Secretary
 
12 June 2, 2011 Share “Master Schedule” report with department heads
  • Departments suggest teachers
  • Principal
  • Department heads
 
13 First week of June 2011 Consider department heads suggestions and adjust as needed
  • Principal
 
14 June 14, 2011 Guidance resolve issues of students with F’s and D’s
  • Guidance
 
15 Week of June 14, 2011 Share master schedule with department heads
  • Principal
  • Department heads
 
16 Week of June21, 2011 Run Student Scheduler
  • Principal
 
17 Week of June 21, 2011 Analyze Scheduling Results
  • Principal
 
18 Week of July 5, 2011 Run report showing scheduling conflicts
  • Guidance resolves conflicts
  • Guidance
 
19 Week of July 5, 2011 Final Mater and Student adjustments
  • Re-evaluate class size and drop small classes
  • Adjust loads
  • Principal
  • Guidance
 
20 July 14, 2011 Room assignments
  • Principal
  • Building administrators
 
21 July 15, 2011 Verify schedules
  • Guidance
 
22 July 30, 2011 Mail teacher schedules
  • Office staff
 
23 August 2, 2011 Mail student schedules
  • Office staff
 
24 August 4-15, 2011 Schedule change requests
  • Guidance
 
25 August 22, 2011 Students return (tentative)    

Here is the link to our Course Offerings in a pdf version.

Here is the link to our Master Schedule in a pdf version.

Here is the link to our Master Schedule Basic Core Structure in a pdf version.

Here is the link to our Middle School Master Schedule PowerPoint.

References

Creighton, Theodore (2007). Schools and data: The Guide for using data to improve decision making, 2nd ed. Thousand Oaks, CA: Corwin Press.

Creighton, Theodore (2007). Leading from below the surface: A non-traditional approach to school leadership. Thousand Oaks, CA: Corwin Press.

National Middle School Association (2010). This We Believe:Keys to Educating Young Adolescents. Westerville, OH: NMSA.

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