Connexions provides two types of areas in which to work on content: "My Workspace" and "Workgroups". You can perform the same content creating, editing, and managing tasks in both work areas. The difference between the types of work areas is user access. "My Workspace" is a private work area. Only you can access it and view or modify its contents. Every person with a Connexions account has their own "My Workspace". It was created automatically when their Connexions account was set up. "Workgroups" are for collaborative projects. Their contents can be accessed by a group of users and each of the group members can view or modify its contents. "Workgroups" must be created by you. You can create multiple workgroups, having a different one for each project. Both of these types of work areas are described in this module.
My Workspace
"My Workspace" is your personal work area in Connexions where you can work independently of anyone else. In this work area you can keep your own modules, files, and collections that no one else can view or modify. Many authors prefer to work on modules or collections in "My Workspace" before moving them to a workgroup where a group of collaborators can make comments or edit the material.
You can display your personal work area from a Connexions web page by clicking on the My Workspace link in the "Workspaces" sidebar or by clicking on the My Workspace link in the Personal toolbar.
Workgroups
A workgroup is a private "scratch area" where a group of Connexions authors can collaborate on a common set of modules. This allows authors working together to see their progress without letting the rest of the world see their work.
Warning:
Each workgroup can have modules or files that are associated with it. The members of the workgroup can add existing modules from the Content Commons to the workgroup. Once a module is created or checked out, any member of the workgroup who has editing permission on that module may modify it. To have editing permission, a person must have the maintainer role for that module. For more on this see Editing Module Roles.
The names of the workgroups of which you are a member are listed in the "Workspaces" sidebar. You can display the contents of a workgroup by clicking on the name of the workgroup.
Creating a New Workgroup
To create a workgroup, use the following steps:
- Click
Create a workgroupin the "Workspaces" sidebar. The "Create Workgroup" screen displays. - Type the name of the workgroup in the "Name" field.
- (Optional) Type a group e-mail address in the "Email" field. This should be a common e-mail address or mailing list that is shared by all members of the workgroup.
- (Optional) Type a description of the workgroup in the "Description" field.(optional)
- Click
Create. The screen for the new workgroup displays.
Since it is a new workgroup, it has no content and you are its only member. See Managing Work Area Contents for a description of how to add content to the new workgroup. See Managing Workgroup Members for a description of how to add members to the new workgroup.
Deleting a Workgroup
A workgroup is deleted when it no longer has any members. If you want to delete a workgroup, you must remove all the members of the workgroup, including yourself. To delete a workgroup, use the following steps:
- Display the "Members" tab for the workgroup you wish to delete.
- Select the checkbox in the "Remove" column next every members' name.
- Click
Remove selected users from group. The "Delete Workgroup" confirmation screen displays. - Click
Yes, Delete it. All members are removed from the workgroup, the workgroup is deleted, and the workgroup name is removed from the "Workspaces" sidebar of all members of the workgroup.
