A Workgroup is a collaborative Work Area where content may be reviewed or edited by the Workgroup members prior (or after) being published. A Workgroup is not visible to the general public: you can become a Workgroup member by being added to the Workgroup by an existing member.
Workgroup members can perform any of the allowed actions to
manage Workgroup contents, including adding and removing modules and collections, viewing content, modifying content, and renaming content in the Workgroup. For this reason, it's important to communicate with other group members so that no content is modified or deleted that shouldn't be. However, content may not be published by a group member unless that group member also has the maintainer role for that content.
- Solicit reviews and comments on content before you publish it by moving the content to a Workgroup and adding your reviewers as Workgroup members.
- Keep projects separate by creating a different Workgroup for each project.
- Keep your Personal Workspace less cluttered by moving contents to different Workgroups.
The names and e-mail addresses of the members of the workgroup are listed
on the Members tab. This tab is not available in the "My Workspace" work area
since that is your personal work area. You are the only person who can access
that work area.
You can perform the following actions from the "Members" tab:
Joining a workgroup requires an invitation. See Joining a Workgroup for more information.
To add new members to a workgroup you are in, use the following steps:
- Type the name of the person you wish to add to the list of members
in the text box next to the
Search button. - Click
Search. A list of the Connexions account holders
that match the search string appears. If the search returns no results,
try the search again using just a username or a last name. - Select the checkbox next to the name of the person or persons you
wish to add to the workgroup.
- Click
Add selected users. The "Current Group Members"
table is updated to include the new member or members. When that user logs on, the Workgroup will be listed in the blue navigation sidebar.
To remove members from your workgroup, use the following steps:
- Select the checkbox in the "Remove" column for the member you
wish to remove from the workgroup.
- Click
Remove selected users from group. The "Current
Group Members" table is updated to show the removal of the member.
To e-mail the entire workgroup, use the following steps:
- Click on the email group link next to the
table title "Current Group Members". Your e-mail application is launched
displaying a new message addressed to the group members.
- Type in the text of the message and send it.
In addition to e-mailing the entire group, you can e-mail an individual
member of the workgroup. To e-mail an individual member, use the
following steps:
- Click on the address in the "E-mail" column next to the name of
the member to which you want to send an e-mail. Your e-mail application
is launched displaying a new message addressed to the group member.
- Type in the text of the message and send it.
To join a group, a current member of the group must add you to the
workgroup member list. If you wish to join a workgroup, contact a member
of that workgroup and ask them to add you to the workgroup.
If you leave a workgroup or remove yourself from the member list, you are
no longer a member of that workgroup. To become a member again, a current
member of the workgroup must add you to the list of members again.
To leave a workgroup, use the following steps:
- Display the "Members" tab for the workgroup you wish to leave.
- Select the checkbox in the "Remove" column next to your name.
- Click
Remove selected users from group. The "Leave
Workgroup" confirmation screen displays. - Click
Yes, Leave. You are removed from the workgroup and
the workgroup name is removed from the "Workspaces" sidebar on your Connexions
web page.
Once every member of a group has left the group, the group will be
deleted. The last member to leave will be asked to confirm
this step.
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