To display "My Workspace", click on the My Workspace link in the "Workspaces" sidebar. To display a workgroup, click on its name in the "Workspaces" sidebar. If this is the first time you have displayed "My Workspace" or if you have just created the workgroup, there will be no content in the work area.
The "My Workspace" display has a "Contents" and a "Properties" tab. The workgroup display has "Contents", "Properties", and "Members" tabs. The "Content" tabs for both work areas are the same, except for the title at the top of the page. The following figure shows the "Contents" tab for a "My Workspace" that contains a collection and three modules.
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You can perform the following actions from the "Content" tab:
Creating New Items
To create new modules or collections in the work area, use the following steps:
- Click the down arrow in the text box next to the
Create New Itembutton. A drop-down list of valid item types appears. - Select either the "Collection" or "Module" item type and click
Create New Item. The "New content: Licensing" screen displays. - Select the checkbox to agree to the license and click
Next. If you selected "Collection", the "Metadata" tab on the "Edit Collection" screen displays. See the How to Use the Collection Composer for a description of how to edit a collection. If you selected "Module", the "Metadata" tab on the "Edit Module" screen displays. See Editing Modules for a description of how to edit a module.
To create new files in the work area, use the following steps:
- Click the down arrow in the text box next to the
Create New Itembutton. A drop-down list of valid item types appears. - Select the "File" item type and click
Create New Item. The "Edit File" screen displays. - Click
Browseand locate the file to be added. - Select the item and click
OKto upload the file. - Click
Saveto add the file to the work area.
The "File" item type allows you the freedom to upload materials that you want to use in your content. These materials must exist before you can import them into Connexions. When you create the file in the work area, you are actually creating an instance of the item in Connexions.
When you create a new image file, once you click Save a
preview of the image appears and a message that your image has been saved
displays. When you create any other type of new file and click Save,
information about the file displays and the Click here to
get the file link appears.
Adding Existing Items from the Content Commons
You can add modules or collections that already exist in the Content Commons to your work area. In this way you can re-use information that appears elsewhere in Connexions. To add existing items, use the following steps:
- Click
Search for Published Content. The "Search the Connexions repository" screen displays. - Enter an object ID, title, keyword, author name, or text string
in the text box next to the
Searchbutton. - If desired, deselect the "modules" or "collections" checkboxes and click
Search. A list of the modules and collections that match your search criteria displays on the screen. - Select the checkboxes next to the items you want to add to your work area, or use the checkbox in the title bar to select all the results.
- Click the down arrow in the "Add selected content to" text box. A drop-down list of all the work areas to which you belong displays. Select a work area from the list.
- Click
Add. The selected items are added to the work area you selected and the "Contents" tab for that work area displays.
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Viewing the Work Area Contents
A work area can contain modules, collections, and files (such as images). The current contents of a work area can be seen on the "Contents" tab for the work area. The following information is displayed for each item in the work area:
- Title - This column displays the title and the filename or ID of the item you have created or added to the work area group.
- Type - This column displays the type of item listed. The types are: files, modules, and collections.
- Size - This column displays the size of the item in kilobytes. No size is displayed for modules or collections.
- Modified - This column displays the date and time the item was last modified. If the item is new, this column displays the creation date and time.
- Status - This column displays the current status of the item. There are four possible statuses:
- Published - The item has been checked into the Content Commons and is now accessible by the public.
- Checked Out - The item was copied from the Content Commons and placed in your work area for editing purposes.
- Created - The item has been created and placed in your work area, but no copy of the item exists in the Content Commons.
- Modified - The item has been checked out and updated, and the changes have been saved. When you create a new item and make changes to it, its status changes from "Created" to "Modified".
Removing Items from a Work Area
To remove an item from a work area, select the checkbox next to the title
of the item you want to remove and click Remove. You can select
multiple items from the work area and remove them in one operation.
Renaming Items in a Work Area
To rename an item in a work area, use the following steps:
- Select the checkbox next to the title of the item you want to rename
and click
Rename. The "Rename item" screen displays. - Enter the new name for the item in the "New Name" field.
- Enter the new title for the item in the "New Title" field.
- Click
Rename All. You can rename multiple items at one time by selecting more than one item by clicking on the work area contents screen.
Cutting or Copying Items in a Work Area
To copy and paste an item in a work area, use the following steps:
- Select the checkbox next to the title of the item you want to
cut or copy and click
CutorCopy.Cutremoves the original item at the end of this process.Copyleaves the original item in its present location. - Display the location where you wish to paste the object, such as
another work area, and click
Paste. If you paste a copied item into the workgroup where the original item resides, you will have a copy of the original item.
